How to Write a Professional Thank You Card

We’re living in the digital age.

Everyone is turning to texts and emails for their business communication. And while it’s convenient and fast, it’s not very personable. Something as simple as writing a handwritten thank you card can really set you apart. After all, who doesn’t love getting snail mail? Opening up your card will make the recipient feel all warm and fuzzy inside. Plus, you’ll end up looking like a put-together professional who has an appreciation for detail.

It’s a win-win situation.

So, the next time you wrap up a collaboration or work with a client, spend the extra few minutes (or seriously, even seconds) to send them a professional, handwritten thank you card. It’s fast, easy and can really make all the difference.

Keep reading to find out where you should buy the cards, what to say inside of them and how to stay organized about it.

>> Use the discount code “MAYA” at Basic Invite to save 20% or more! <<

Want to know how to write a professional thank you card or what to write inside a thank you card? This guide will show you the best place to buy cards, how to create the perfect message and how to organize your stationery. #stationery #businesstips

This post contains affiliate links, to find out more information, please read my disclaimer. If you have any questions or suggestions, please contact me.

Where to Buy Thank You Cards

While it’s important to write a handwritten message on the inside of the card, I always think it’s best to leave the actual card designing to the professionals. Like, Basic Invite.

This cute stationery website happens to carry over 1500 thank you card designs! You can easily turn one of their wedding thank you cards or graduation thank you cards into something a little more professional because everything is totally customizable.

And I mean customizable.

When it comes to designing your thank you card, there are practically unlimited colours to choose from. And there are over 40 different envelope colours too! Basically, you can create your perfect card down to the smallest details.

You can even order a sample of your card before you place an order. Because sometimes, you need to see it in person before making a commitment.

My personal favourite cards from Basic Invite are these beautiful gold foiled thank you cards. Simple, elegant and perfect for a professional setting. Add your brand colours and logo to make them yours.

Also, make sure to use the Basic Invite discount code MAYA for 30% off your entire order.

What to Write Inside a Thank You Card

When it comes to business, it’s best to keep things simple.

You should probably avoid writing something too generic like “thank you for your business” but you don’t want to go overboard with your message either.

Come up with your own short phrase like “working with you put a smile on my face” or “you’re so awesome for supporting this small business”.

If possible, reference something they told you about in your message. Do they have a cute dog? Tell them you can’t wait to keep up with pup’s adventures on Instagram. Or at the very least, just wish them luck in their own endeavours.

Here are some simple steps to follow when you’re writing a business thank you card:

  • Greet the recipient by name. If you worked with multiple people at the same company, simply refer to them as “team”.
  • Write a couple of lines thanking them for their business. Reference notes above if you’re having trouble with this part.
  • Include a call-to-action (next steps, future business meeting) if you have one.
  • End with a professional sign off like “All the best,” or “Sincerely,”.

Easy peasy.

Don’t worry about the message or your handwriting too much. Regardless of how the card looks in the end, your recipient will just appreciate the nice gesture.

professional thank you card

How to Create a Thank You Card System

You don’t want to be scrambling to find cards and stamps every week. Make yourself a thank you card system and work it into your business routine.

Order an entire set of cards instead of buying them individually. With Basic Invite, you actually save money when you buy your cards in bulk. The great thing about professional thank you cards is that they’re super versatile. So, order a few extra and keep them for other occasions too!

The envelopes come with the Basic Invite cards, so you don’t have to worry about those. But you might want to keep a book of stamps at your office too. That way, you can skip the post office altogether and just send your card off.

I recommend keeping all of your supplies (cards, envelopes, stamps etc.) in the same place so that it’s easy to access.

When you need to write a card, you should know exactly where to look!

Thoughts on the Professional Thank You Card?

By this point, I think we can agree that professional thank you cards are kind of awesome.

They add value to your business and make your interaction way more personal. Each time you send one, you are increasing your chances of more sales and referrals.

So, take a look at some of the photo thank you cards or snazzy business cards from Basic Invite and use the discount code MAYA to get 30% off your entire order.

Are you going to start sending out professional thank you cards? Leave a comment down below and let me know.


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  • Sami

    Writing thank you cards is a HUGE deal in the South (USA). It’s kind of ingrained in us as kids. I hate that it is a dying art though. Great post!!

    January 26, 2018 at 13:49 Reply
  • Emma

    As always Maya! Super helpful and interesting 🙂


    January 26, 2018 at 19:21 Reply
  • Clare Moran

    I recently got engaged, so with engagement parties, bridal showers, hens nights and weddings on the horizon this post will definitely come in handy!

    January 28, 2018 at 09:22 Reply
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