9 Productivity Tips for Entrepreneurs & Bloggers

November 8, 2017

Knowing how to stay productive as an entrepreneur or blogger can be tough.

You’re in charge of own schedule. There’s no boss telling you to get back to work. And you totally have the option to work in your pyjamas.

Sure, that sounds great and all. But, it can be really difficult to concentrate and get things done when there are so many distractions around.

Like, have you ever tried to write a blog post while sitting on the couch, watching Netflix and scrolling through Instagram at the same time? Because I have! And let’s just say, that post wasn’t my best work.

You need to learn how to deal with the distractions that life throws your way and push yourself to stay focused. By staying focused, you’ll become more productive, work more efficiently and feel more accomplished. And honestly, who doesn’t want that?

So, I’ve put together this list of productivity tips for entrepreneurs and bloggers. All of these things have personally helped me stay on track. And I can’t wait to share them with you.

No more typing out blog posts while watching Netflix, capiche?

PRODUCTIVITY TIPS FOR ENTREPRENEURS & BLOGGERS

Wondering how to be a productive blogger or entrepreneur? I've rounded up my best focus, tips and organization tips for bloggers in this guide! #productivity #organization

This post contains affiliate links, to find out more information, please read my disclaimer. If you have any questions or suggestions, please contact me.


1. Keep Your Virtual Office Organized

As an entrepreneur or blogger, most of your “office tools” are based online. So, it’s important that you keep them organized and easy to find!

Put your bookmark bar to good use by saving direct links to all of the websites that you visit frequently. I keep links to the WordPress dashboard, login pages to my affiliate programs and blogs that I like to read.

Come up with a system for your computer files. Because there’s nothing worse then spending 5 minutes trying to find a photo that’s in the wrong spot! I speak from experience. Each time you download or upload something, spend the extra second to put it in the right place.

And, to further help keep things organized and easily accessible from ALL of your devices, I totally recommend using G Suite.

It’s a cloud-based suite of apps that helps busy entrepreneurs check emails, share files, edit documents and hold video meetings. I love using it because you can pick up where you left off from your computer and phone.

The base plan is $5 a month which gives you access to the entire suite, including an email address for your domain (which you can use in Gmail) and 30GB of online storage.

You can start a free trial here. If you like it, I can also send you a coupon that will save you 20% off the first year. Just send me an email for the details!

2. Eliminate Distractions

Distractions come with the territory of working from home. And if you’re the type of person who has trouble concentrating when there are so many things going on, THIS is your solution. By eliminating your distractions, you will be able to focus your attention on the task at hand.

So, when it’s time to do some work, declutter your surroundings and only keep the essentials out in the open. Shut your door, turn off the TV, put your phone away and close all unnecessary browser tabs.

If you’re working in a loud place – a coffee shop, your living room during football season – then put on some headphones and listen to some soothing sounds from Noisli. As a matter of fact, I’m listening to a crackling fireplace with a little bit of wind right now!

Adjusting little things like your browser tabs and background noise can make all the difference when you’re trying to master some productivity tips for entrepreneurs.

3. Get In Your Zone

Rather than rolling out of bed and wandering over to the computer with your pyjamas on and hair a mess – try actually getting ready for the day. Do whatever it takes to get you in the zone.

I personally can’t get any work done before I take a shower, get dressed and drink a cup of (preferably iced) coffee. Something about this little morning ritual makes me feel more awake, more professional and ready to be productive.

Seriously, don’t underestimate the small task of putting on some pants.

4. Start With the Smallest Task

Have you ever heard of the debt-snowball method?

It’s a debt-payoff strategy developed by Dave Ramsey, the author of The Total Money Makeover  – which is a totally awesome book that forever changed my outlook on personal finance.

The idea behind this snowball strategy is that you focus on paying off your smallest debt first. While it’s not necessarily the most efficient strategy, it is works so well because it taps into your psychological principles.

Paying off the smallest debt gives you a quick win and increases your motivation to keep paying off more. And this same strategy can be applied when you’re trying to stay productive.

It can be intimidating to have so many tasks to complete in one day. Reduce your workload by completing a small task right away. It will make you feel motivated enough to keep going and prioritize the rest of your tasks!

5. Plan and Schedule

Sitting down at your desk and just knowing what you need to work on is the best feeling in the world. Seriously, that alone puts me in a productive mood!

I am such a firm believer in planning out my schedule, that I actually recommend two methods:

  1. Write down your entire schedule in an old school planner. I like using this 18-Month Moleskine Weekly Planner because it’s beautiful, compact and very easy to customize. I use it to schedule my week, jot down notes and plan my travels.
  2. Plan out your blog posts with an editorial calendar. I made one myself on Google Spreadsheets where I brainstorm new blog posts and the potential keywords, content upgrades and newsletter topics to go with them!

If you want to use the exact same editorial calendar as me, sign up for my email list below and I will send you the password to my exclusive content library!

free editorial calendar

6. Automate Your Social Media

Social media can be really time consuming. Especially as an influencer or blogger when you’re expected to be active on four platforms everyday! And while I think it’s still important to be you know… social on social media, I think it’s totally acceptable to automate some of your content.

I mean, any tools that are going to save me time and generate more traffic to my blog are a win in my books!

Here are the tools I use to help my social media run smoothly:

Buffer – You can use the totally free version of Buffer to automatically schedule up to 10 posts on 5 different platforms. I personally use it for Twitter and my Facebook group. It’s easy to use and comes with a handy Chrome plugin so I can schedule tweets from any site!

Tailwind – This tool has been a complete game changer for my Pinterest account and my blog. I use it to schedule 50+ pins per day and find new content to share with my audience. It allowed me to start generating over 100,000 Pinterest views on a brand new account. If you want to try out Tailwind, sign up through my referral link and get 200 pins for free!

7. Use Styled Templates

Who wants to start from scratch every time they make a new graphic for their website?

Not me.

I like to save all of my templates so when it comes time to designing a new pinnable image for example, everything is ready to go! I personally recommend using Canva to make your graphics, because it’s free and automatically saves your templates. But I’d imagine you can do the same thing with PicMonkey or Photoshop.

To stay even more organized, I recommend creating a little brand “cheatsheet” where you can list your site’s HTML colour codes and fonts. I have one saved as a note on my computer and it has saved me from having to scramble around and find the exact shade of pink I use on my links.

8. Outsource Some Tasks

As entrepreneurs, I think sometimes we all wish there were more than 24 hours in a day.

By having someone else take over tasks that you don’t want (or don’t have time) to do, you suddenly do have access to those extra hours.

And while it can be kind of scary to have someone else take over certain aspects of your business, it can really make all the difference when it comes to your productivity!

My favourite place to find freelance virtual assistants is Fiverr because you can refine your exact needs, read reviews and even post a “request” and let the freelancers come to you!

The type of jobs you can outsource are practically unlimited, here are some examples:

  • Content Research
  • Write and answer emails
  • Comment on other blogs and websites
  • Post to social media

You can even hire someone to complete more personal tasks like online shopping or making appointments for you. You can find virtual assistants on Fiverr here.

9. Take a Break

The key to maximizing your productivity as entrepreneur is to take frequent breaks.

In fact, he most productive people tend to work for an average of 52 minutes and then take a 17 minute break. I’ve been testing out this theory recently and it’s doing wonders. The general idea is this:

  1. Work in batches. Get as much work done as you possibly can during your work batch. Eliminate your distractions and give it all you’ve got.
  2. Take frequent breaks. After you complete a work batch, reward yourself with a recovery break. Take some time to recharge your energy!

And remember to use your breaks wisely. Scrolling through Facebook or watching Netflix isn’t going to have you feeling recharged. Instead, try eating something or going outside! Even just taking a quick walk around the blog is going to have you feeling refreshed and ready to tackle your next project.

How Do You Stay Productive?

If you’re struggling with how to stay productive as an entrepreneur or blogger, I think it’s important to know that different methods work for different people. We all have unique and creative minds! So, what works for me might not necessarily have the same effect on you.

And I want to know what helps you stay focused and productive. Let me know your favourite productivity tips for entrepreneurs in the comments below!



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18 Comments

  • Elley Mae | Blogging + Social Media Guru

    Maya, what a fabulous post!

    Firstly, I had to have a little giggle at the quote “Seriously, don’t underestimate the small task of putting on some pants.” I am currently sitting in my office on my laptop with a messy bun, face mask on, my pjs & dressing gown – yikes! I have to agree though, the days that I get up, shower & start my routine I alwaaaays seem to get so much more done in my blog + business.

    Secondly, I’ll take an iced coffee over a hot coffee any day girl! Yes!!

    And last, but most definitely not least, I totally agree with you on the taking breaks thing. We often get so wrapped up in what we are working on that we forget to take some “chill time” and just relax for five. I try and get outside on my breaks, give my bunnies a carrot or two (and lots of cuddles of course) and breathe in the fresh air. It’s nice to get out of the office for a break and go back in with a clear mindset.

    Also, a new tool I’ve fallen in love with that I just HAD to share with you is http://soundrown.com – I have it playing in the background whilst I work on my blog + biz in the mornings for a bit of “white noise”. Not sure if this is your thing but I find myself so much more focused with a little rain drizzling & birds chirping quietly in the background rather than A) the TV driving me insane or B) dead silence.

    Can’t wait to check out your next post!
    Much love, Elley Mae xo

    November 8, 2017 at 23:19 Reply
    • Maya

      Elley, your comment just put a huge smile on my face!!

      The idea for writing this post came to me while I was laying in bed on my computer watching Netflix – so I can totally relate!

      And, thanks for sharing that background noise website! I currently use Noisli, so I’ll have to compare the two and see which I like better!

      Thanks so much for this comment girl! 🙂

      November 11, 2017 at 16:31 Reply
  • Kiarna Jayne

    Love this post! This is some really good information for a newbie like me! I think a structured routine is vital and definitely something I am trying to implement. Also another thing I need to get to grips with is scheduling and having a spreadsheet is an amazing idea! Great post.
    Thank you! 🙂

    November 9, 2017 at 13:43 Reply
    • Maya

      I am SO happy to hear that you found this post helpful.

      It can be difficult to set up a routine when you’re working for yourself or from home, but with the right strategy, anything is possible! 🙂

      November 11, 2017 at 16:27 Reply
  • Nicole | Glamorously You

    G-suite sounds awesome! I really have to look into that. Currently, my favorite resource is Zoho mail. I have my emails set up there as well as my weekly calendar 🙂

    November 10, 2017 at 16:06 Reply
    • Maya

      GSuite has been an absolute lifesaver for me these past few months! 🙂

      This is my first time hearing about Zoho, I’ll give it a shot for sure! Thanks for the tip Nicole!

      November 11, 2017 at 16:26 Reply
  • Tracey

    Eliminating distractions is something I am still working on. I am a digital entrepreneur as well and constantly working at coffee shops or when I travel and I guess that was my biggest thing. Love the rest of the tips too! Thank you so much 🙂

    November 11, 2017 at 00:39 Reply
    • Maya

      Thanks Tracy! 🙂

      Working while on the road definitely comes with a lot of distractions! Hopefully some of these tips and tools help you create a peaceful working environment… even in a coffee shop!

      November 11, 2017 at 16:24 Reply
  • Tyra

    Yooo, these are some dope tips!

    Literally, I was thinking that in my head and saying it out loud after each one.😂

    As I’m writing this blog business plan of mine…thanks to Asha hehe, I realized I need a better editorial calendar and that is the biggest thing that is keeping me from being productive. I also need to make smaller tasks and get into outsourcing like you mentioned. I completely forgot about that!!

    November 11, 2017 at 13:03 Reply
    • Maya

      Asha’s blog business plan is freaking awesome! 🙂

      And I’m so glad you liked the post Tyra! Hope it helped you out!

      November 11, 2017 at 15:39 Reply
  • Megan

    My partner is doing a PHD at the moment and two evenings per week we make dinner, then sit on our laptops together. She does her uni work and I write my content for the next week or so. Seeing her working motivates me to do my work.

    November 11, 2017 at 17:04 Reply
    • Maya

      That’s the cutest thing! You two sound like great accountability buddies! 🙂

      November 14, 2017 at 14:40 Reply
  • Rebecca @ Strength and Sunshine

    Keeping all of my lists and editorial calendar are a must for me!

    November 13, 2017 at 12:56 Reply
  • Megan

    Love you post!! Being organized is key for me – having a content calendar has saved me a world of stress!

    November 13, 2017 at 14:58 Reply
  • Mary Leigh

    These are such great tips! It is so important to stay organized. I always try to do the important tasks first and mix in the smaller ones when I have small chunks of time. If not, I can get so easily distracted on so many other things!

    November 13, 2017 at 15:44 Reply
  • Jazz

    Planning and scheduling content was a game changer for me. Now, to work on some of the others!

    November 14, 2017 at 17:26 Reply
  • Lauren

    Needed to read this!! I struggle with keeping organized so I definitely need to tackle that!

    Lauren

    November 15, 2017 at 01:11 Reply
  • Rachel

    I am obsessed with Noisli, I can’t work without it. A bit of rain and a crackling fireplace are all I need to get some work done 🙂

    November 15, 2017 at 17:13 Reply
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